Background
An AGM for members in the room and online
Bunurong Land Council Aboriginal Corporation asked Dream Engine to produce the live stream and in-room video coverage for its Annual General Meeting.
Having produced the previous four AGMs, we knew the event and the team organising it. We handled the cameras, sound and screen content, with a live broadcast for remote members and a recording of the meeting.
The challenge
Helping remote members follow the meeting
The AGM included formal presentations, remote speakers, questions and discussion from the room, and member voting. Online viewers needed to be able to follow each part as it happened.
Live streaming let members follow the AGM without being at the venue. With several speakers and presentation sources, the production needed to change views with the meeting, so viewers could see the person speaking or the material being discussed.
Sound was just as important as pictures. A question from the floor needed to be audible to online viewers as well as those seated nearby.
The action
Managing cameras, presentations and sound
Before the event, we planned the live streaming production with the Bunurong Land Council team and the independent auditors responsible for member voting.
Four cameras gave us several views to switch between during the AGM. We also brought remote presenters, PowerPoint slides and video playback into the production, feeding the venue screens and the online stream.
Roaming microphones picked up questions and comments from the room. Our team managed those microphones alongside the presenters’ sound so remote viewers could hear the discussion.
The action
Showing the outdoor ceremony live
We used a wireless camera feed to cover the Welcome and Smoking Ceremony outside the venue.
The feed went to the screens inside and the online stream. Members who were already seated indoors could watch the ceremony as it happened, along with those joining remotely.
When the ceremony finished, we switched to coverage of the formal meeting within the same broadcast.
The result
The broadcast and recording
Bunurong Land Council received the live AGM broadcast, the feed for the venue screens and a recording of the event.
Bunurong Land Council has continued to engage Dream Engine for its annual live streaming production, with the setup refined over successive events.
Client feedback
Bunurong Land Council
Everything went well and the feedback has been positive, which is great. Thank you again for another successful AGM.
Planning an AGM live stream?
Tell us when and where your AGM will be held, and whether members or speakers will join remotely. We can help you plan the cameras, sound, presentations and live stream.
Ryan Spanger is the founder and managing director of Dream Engine, a Melbourne video production company established in 2002. Over the past two decades, he’s produced hundreds of videos for businesses, government departments, universities and healthcare organisations across Australia. Ryan specialises in helping organisations explain complex ideas through clear, engaging video content, with particular experience in corporate communications, training and education.
