Background
Connecting Bunurong Members at the AGM
Bunurong Land Council Aboriginal Corporation asked Dream Engine to deliver its Annual General Meeting for members attending in person and online.
We had produced the previous four AGMs, so we already understood the organisation’s requirements and the importance of a reliable, carefully managed production.
The challenge
One Meeting Across the Venue and Online
The AGM combined formal governance, cultural ceremony, live presentations, remote speakers, audience participation and member voting.
Every part had to work for members in the room and those joining remotely without interrupting the official proceedings.
The Welcome and Smoking Ceremony added another production challenge. It took place outside while many attendees were already seated inside, and remote members also needed to see it live.
The action
Planning the Broadcast Around the AGM
We worked with the Bunurong Land Council team and the independent auditors responsible for member voting before event day.
The production brought four-camera coverage, venue screens, remote presenters, PowerPoint, video playback, roaming microphones and the complete event recording into one central system.
Our team switched between every visual and audio source while keeping questions, comments and discussion clear for members in the room and online. See more about our live streaming production.
The action
Bringing the Outdoor Ceremony Into the Broadcast
We established a wireless camera feed for the Welcome and Smoking Ceremony outside the venue.
The ceremony appeared live on the screens inside and in the online stream. When it finished, the production moved into the formal meeting without breaking the broadcast.
The result
A Reliable Hybrid AGM for Members
The production connected people in the venue with members joining remotely through one coordinated AGM broadcast.
Bunurong Land Council has continued to engage Dream Engine for its annual live streaming production. The established workflow has been refined over successive events and gives organisers continuity from year to year.
Client feedback
Bunurong Land Council
Everything went well and the feedback has been positive, which is great. Thank you again for another successful AGM.
Next Steps: Planning an AGM or Hybrid Meeting?
We can manage the cameras, sound, presentations, remote speakers and stream as one production.
Ryan Spanger is the founder and managing director of Dream Engine, a Melbourne video production company established in 2002. Over the past two decades, he’s produced hundreds of videos for businesses, government departments, universities and healthcare organisations across Australia. Ryan specialises in helping organisations explain complex ideas through clear, engaging video content, with particular experience in corporate communications, training and education.
